JITD Policies

• Implement e-governance in various functions of the Institute.
• Achieve efficiency in functioning and documentation.
• Promote transparency and accountability.
• Provide easy access to information.
• To facilitate paper less operations

It has been observed that e-governance will improve quality instruction by opening up new channels of communication between faculty and colleagues as well as between faculty and students. This system offers new insights on how to organize and deliver essential services, as well as enhance and promote creative methods of teaching students the necessary knowledge.

I. Administration:

By using information technology, administration may deliver better services in a shorter amount of time, improving the effectiveness and efficiency of governance. Furthermore, it is possible to reduce the transaction costs and increase the accessibility of the services. The integration of e-governance into the educational system will facilitate efficient oversight of academic standards. Students will participate in class more when information technology- based learning systems are used, and learning methods will advance and become more effective.
• To improve the delivery of services to students by providing interactive services like requests for documents and certificates, issuing ID cards and many more
• Admission process.
• Activities, notifications, alerts, circulars, announcements, advisories for students and faculty/staff.
• Online attendance and leave management system for students and employees.
• Human Resource Management System.
• Setting up information channels for parents and other stakeholders

The categories generated for Information Administration system of the Institute can be listed below: -
Student Administration: -

• Usage of electronic media by students to apply for admission
• Student registration / enrolment
• Availability of timetable / class schedule
• Attendance records
• Communication of academic details of students to their parents
• Exam notification, holiday notification etc

Student Staff Administration:-

• Recruitment and work allocation
• Automation of attendance and leave management of staff / faculty members
• Performance based appraisal system
• E-circulars/office orders / Notices

II. Academics:

Implementation of e-Governance in the educational system will enable effective enhancement of academic standards.

• Robust and Transparent internal evaluation process.
• Faculty feedback by the students.
• Establishing an Industry ready learning centre.
• Self-Evaluation of Faculty.
• Semester End Academic Feedback
• Enhanced Teaching Tools – online assignments, feedback, quizzes, mentoring, QA’s. and many more
• Online semester registration.

III. Finance & Accounts System:

The policy defines major points to be considered while developing the finance and accounts system as specified below:

• Appropriate security measures should be taken for maintaining of confidentiality w.r.t payment, monetary transactions, billing process and the like.
• Training to the existing staff and updating of the existing software must be done on timely basis.
• Fee payments and receipts generation system regarding Academic, Examination, Transport, Hostel, and Dues etc. must be developed.

IV. Examination:

The policy defines major points to be considered while developing the e-governance system in the examination system in the following contexts:

• Filling of regular/re-appear examination forms, revaluation forms.
• Receiving/submission of examination papers, uploading of marks, and the like
• Maintaining of Secrecy and confidentiality.
• Continuous Internal Evaluation under the guidance and supervision of Office of Controller of Examination.
• Creation of multiple test categories for various subjects or courses.

*Annual Report of E-Governance System of Institute will be presented to the Governing Body of the Institute, on regular basis. Policy is amendable based on administrative decisions and technology changes as and when applicable.